Sage is currently rolling out an update to their Sage 50cloud software to bring it to version 26.3.245.0. I was quite excited by this possibility as we keep PDF copies of all our purchase invoices and store them on our server, but having them attached to transactions can make checking details much easier ...
Sage 50cloud has a great new feature for attaching documents!
However, as a business, we do use the Sage Purchase Order area (available in Sage 50cloud Accounts Professional only) to keep track of purchases and track our stock. I was a little disappointed that I can't add documents to my Purchase Orders, as I would find it useful to view an invoice so I can double-check a purchase order before posting it.
"But for those of you using batch invoice or credit entry, this could be a great new feature!"
When I update a purchase order to enter the invoice, I can attach the document at that time for ease of accessing in the future. See Sage's useful how-to video below for the full details.
When you attach a document, a copy is stored in a sub-directory with your accounts data, and when you back-up you have the option of including the sub-directory in your backup process by clicking the transaction attachments box.
If you are not keeping copies of these documents elsewhere, I recommend including them in your regular backup. If you are a very high volume user of Sage 50cloud you may find your backup increasing in size if you start to use this feature.
You may need to decide if this is going to work for your business.
If anything I've written in this blog post resonates with you and you'd like to discover more, it may be a great idea to give me a call on 01604 420057 and let's see how I can help you.
Alison loves bookkeeping and supporting bookkeepers. She has been helping clients to be better bookkeepers in Sage 50 for over 24 years and has been Xero Accredited in accounts and payroll for a number of years too.
She specialises in a very unique hand-holding method of training, helping bookkeepers and business owners to use their accounts software as and when they need support in setting up and producing their invoices, reports and financial information.
Alison combines her role at Silicon Bullet with her Forever Living network marketing businesses and is often to be seen at business networking meetings as she likes to keep busy.
You know what they say: if you want something done well ask a busy person!
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